Patient intake forms

Patient intake forms

Healthcare companies are under constant scrutiny to ensure their data is secure and HIPAA-compliant.

Furthermore, healthcare is extremely specialized with a variety of processes, equipment, and procedures depending on the field you serve.

The medical industry has been forced to choose between familiar-but-inefficient legacy systems, or bloated EMR (Electronic Medical Record) systems—which, despite an early promise of simplicity through tech, can add an unwanted layer of complexity to a data storage ecosystem. Where simple, intuitive, and patient-centric software is concerned, the healthcare sector has long been historically underserved.

Not anymore. Docframe’s HIPAA-Compliant database is the long-awaited solution for a medical industry in need of both operational simplicity and ironclad data security. These two qualities are not mutually exclusive. From simple client portals to sophisticated digital medical record and equipment-management tools, your HIPAA-Compliant database can be tailored to your specifications, and easily reconfigured to meet changing needs—reconfigured by you, that is. How? This is a no-code database. Welcome to Docframe.

The Healthcare industry’s simple but critical wellness mission is often bogged down by the intense software baggage associated with high data complexity, and the legally actionable matter of data sensitivity and security. In an industry whose animating principle is doctor-patient relationship, the EMR solution can present as a barrier to the speed and efficiency critical to health care a procedural wall of interference between doctor and patient. Outside the examination room, when your EMR needs an adjustment or modification down the line, you’ll require the services of that costly internal software team retained for just that contingency. What if you could manage the database yourself?

Docframe’s easy-to-use spreadsheet-like UI provides a quick and easy way to build custom, absolutely secure software applications. Believe it. This no-code, HIPAA-Compliant database combines an intuitive interface with proprietary features that address all scalability and security concerns. HIPAA compliance requires a software product to provide severely restricted access to medical data based on the Principle of Least Privilege—strictly defined individual data access that defaults to 0 and incrementally allows access upward from there. This is typically achieved through code-heavy back-end scripting, a fact that has made it difficult for the medical and Healthcare fields to adopt the simpler and more supple no-code software applications. Until now. Simplicity is power. Here are salient features of the Docframe experience.

Role-based access controls are permission gates that exist at login. The person logging in has a defined role in the company, and degree of access to the database is joined inseparably to that role as a series of predefined permissions. In the Docframe database the user will only be able to access information that has been designated for their role. Permissions are inherent in the role. When a colleague’s responsibilities change, that person is assigned a new role in the system and acquires that new role’s predetermined permissions. Role-Based Access Controls are distinct from Discretionary Access Controls, which put the access-granting decision in the hands of a person or persons designated as gatekeepers. Role-based access—once the roles have been established and specific depth of access determined, is by definition self-policing.

Transactional Data Validation is a practical iteration of the old “garbage in/garbage out” caveat for computing. In simple terms it means at the field-creation level, you limit and define what can be entered into the given field. Number? Letter? Date? This input design care is extended to the necessary array of field types for your database. Why is this important? It prevents garbage going in – the wrong type of input in the wrong field – from creating output garbage. A consistent, slip-proof dataset means you can trust your data. Carefully tailoring and locking field entry parameters makes scaling less worrisome, too; an increase in the number of employees with role-based access won’t increase the odds of bad entries. Docframe ensures a clean and accurate dataset.

A Relational Database – as its name implies – is a structure for classifying data into different categories—or tables—and relating/connecting those data points to each other for efficient querying and retrieval. The relational database provides links between datasets that are distinct from each other but related in the larger search context. Such linkages in an Excel spreadsheet, for instance, are code-heavy and limited. Docframe provides a native mechanism for linking information between different datasets — but on a familiar spreadsheet-based UI.

HIPAA Compliance is the granddaddy of all compliance in the Healthcare space because it goes to PRIVACY. The Health Insurance Portability and Accountability Act of 1996 — also known as the Kennedy–Kassebaum Act — was created and signed into law in 1996 when it became clear that electronic patient record-keeping would be the future standard. Today, a company identified as HIPAA Compliant has met the sort of compliance threshold one would expect from a rigorously-enforced federal law. Docframe has met all HIPAA’s legal and technical requirements around Protected Health Information (PHI) and Electronic Protected Health Information (ePHI). Bottom line? Docframe provides the Healthcare sector an out-of-the-box, HIPAA Compliant platform that is easy to use, customize, and master.